ASAP Systems Helps Fire Department Track Thousands of Inventory and Asset Items

Arlington County Fire Department (ACFD), located just outside of Washington D.C., is using ASAP Systems’ Passport software with barcode technology and Motorola handheld scanners to track thousands of items throughout its department, including personal protective equipment (PPE), tools, specialty items and supplies. With ASAP Passport, ACFD is able to easily assess and report on expenditures for each station or office location and employee as well as streamline distribution of items to and from the central logistics warehouse to all of ACFD’s ten stations, five training centers and the fire marshal’s office.

A market leader in inventory management and asset tracking systems for emergency medical services (EMS) organizations, relief organizations and fire rescue, ASAP Systems’ software offers ACFD advanced inventory control features including custom data fields that allow the department to track items by serial number, model number and expiration date. This is especially important to the department for assets that have expiration dates, such as a firefighter’s PPE, or that need regular maintenance such as fire extinguishers or station appliances.  The logistics team is also able to quickly create and share detailed reports, such as what each station is spending between specific dates.

“ASAP Passport is an ideal solution for us. It’s easy-to-use and provides the customization that we need,” said LaMar Smith, Arlington’s fire and EMS warehouse coordinator. “For example, our fire fighters’ personal protective equipment expires every ten years, on average. Their personal safety depends on us being on top of that. With ASAP Passport, we can track by expiration date so we know exactly when to order new PPE sets.”

Smith goes on to say that one of the key reasons they chose ASAP Passport was the system’s embedded tutorials. Users can easily reference tutorials from within the software if they forget how to do something. This is very important when employees with different levels of IT knowledge throughout the organization are using the system.

“We’ve designed our software to be affordable and user-friendly, giving fire departments, police stations and other groups like this a way to improve their operational efficiencies through automation of their inventory management and asset tracking,” said Elie Jean Touma, president and CEO of ASAP Systems. “By moving away from manual tracking with an Excel spreadsheet and using ASAP Passport, these groups will be more accurate and efficient and better able to analyze and report on expenditures.”

For more information, visit www.asapsystems.com.